Black Box Smart Data
Black Box Smart Data provide a complete suite of services to manage all your record retention and document scanning requirements
OUR SERVICES
Scout AI
Enterprise AI Search & Analytics. Instantly access and analyse thousands of your organisation’s files. Powered by secure, EU-exclusive AI to guarantee data privacy and regulatory compliance without compromising on speed.
Scanning Service
From physical archives to actionable Intelligence, digitisation is just the start. We convert your legacy records into secure, high-fidelity digital assets, completely eliminating the friction and search paralysis of traditional filing.
AI OCR
Smart Data Extraction at Scale.
Black Box AI OCR intelligently parses data, recognises handwriting, and automatically pre-processes images for maximum accuracy. It continuously evolves to enhance your searchability and fuel deeper data analytics.
Electronic Document Management Software
Supplied by Black Box, Lucion FileCenter is a cost-effective, user-friendly platform that streamlines document organisation, PDF management, and cloud integration for small and large organisations.
Black Box EU Located
Free Secure Cloud Storage
Secure Data Storage with Absolute Digital Sovereignty Black Box provides a complimentary, secure cloud hosting service exclusively within the EU. Operating on our robust platform, it fully complies with the proposed European Commission Technology Sovereignty Package, guaranteeing the highest standards of data privacy, security, and digital autonomy.
Data Capture
Automated Document Processing by Black Box Streamline your workflows with automated data extraction, classification, and validation. Featuring advanced OCR and seamless AP integration, Black Box eliminates manual errors and accelerates document-heavy processes.
MicroFiche
Conversion Service
Whether you require images on microfiche jackets or film spools converted, Black Box delivers high-quality digitisation tailored to your requirements.
Rapid Response Service
Digital access to your physical files in under 30 minutes.
Introducing the Black Box Rapid Response Scan on Demand service. When you need a document urgently, our team will retrieve, scan, and securely upload it to our cloud platform, making it available to your organisation in less than 30 minutes.
Large Format Scanning
Our large format scanning service is ideal for Architects, Surveyors, Construction Consultants, Large Format Artists and Designers.
Complimentary Secure Destruction & Recycling
Go paperless with total peace of mind. Once Black Box Smart Data converts your physical records into high-fidelity digital assets, we provide a free-of-charge, secure destruction and recycling service for those files. Enjoy certified data privacy and zero disposal costs, all while supporting your organisation's sustainability goals.
ABOUT
Black Box Smart Data has been helping businesses across Southern England go paperless since 1999. ​We specialise in professional document scanning and digitisation, collecting your paper archives, scanning every page at our secure Maidstone facility, and returning your files as fully searchable digital documents stored in the cloud.
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Who we work with:
For over 25 years we've worked with Local Authorities, Legal firms, Accountancy practices, NHS trusts, Education, Architects, Insurers and hundreds of local SMEs.
Every project is handled with the same level of care. Secure, compliant, and built around your requirements.
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What we do:
Document scanning (A4, A3 and large format up to A0+)
Microfiche and legacy media conversion (Video/Photos)
Rapid Response scanning — files digitised in under 30 minutes
Secure cloud storage, free with every project
Free collection from anywhere across the UK (subject to project size)
Why people choose us:
With 25+ years of experience, we've seen every type of archive. No project is too complicated.
GDPR compliant processes throughout
24hr CCTV monitored secure storage facility
All data hosted within the EU on UK-based infrastructure
Transparent pricing - No hidden costs
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If you're running out of space, worried about document security, or simply tired of hunting through filing cabinets , get in touch. We'll give you a free quote within no time at all.
ACCREDITATIONS & PARTNERSHIPS
Looking To Digitise Your Documents?