Black Box Smart Data
SCOUT AI
Scout Ai delivering the best of both worlds - Securely Working Exclusively With Your Files, To Switching To Working With Ai On The Web!
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How Scout AI Can Assist Organisations and Their Users With Their Own Files​
Scout AI — a service provided by Black Box Smart Data—enables organisations to securely search, retrieve, analyse, and create from their digital content, ensuring that critical information is quickly accessible when needed and reducing the time and cost of information management across the business .
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Comprehensive SRAC capabilities across all files: Scout AI leverages vector databases and cutting‑edge AI to provide private, secure Searching, Retrieving, Analysing, and Creating (SRAC) over emails, PDFs, documents, spreadsheets, and more, helping teams surface answers and insights rapidly without relying on third‑party data sharing .
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Scales from thousands to millions of items: Organisations can easily search and analyse thousands, if not millions, of files, significantly cutting time spent on locating information and translating this into measurable productivity gains and cost savings at scale .
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Productivity and cost impact: The service highlights industry indicators of Gen AI benefits, including higher team productivity, weekly time saved per employee, executive confidence in AI’s strategic importance, and overall cost reductions, signalling clear value for organisational efficiency and decision‑making .
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Privacy‑first, secure approach: Built to maintain privacy, Scout AI offers unlimited file handling while avoiding concerns about third‑party data sharing, giving organisations control over sensitive content and compliant information practices across their datasets .
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From search to action: By combining search with analysis and creation, Scout AI helps users turn raw documents into actionable outputs—speeding up reporting, summarisation, and knowledge synthesis for operational and strategic tasks .
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Human‑centred ethos: Drawing inspiration from indigenous scouts—whose effectiveness relied on careful observation, deep environmental understanding, stealth, and patience—Scout AI mirrors these qualities to help users track, interpret, and access the information landscape without disruption or unnecessary exposure .
In essence, Scout AI provides a secure, scalable, and privacy‑conscious foundation for organisational knowledge work—making it easier for teams to find, understand, and act on the information that becomes critical at the moment they need it .​​
Secure, governed AI over internal content along with web-enabled assistance:​​​ ​ ​
Scout Ai combines secure AI-powered analysis of internal knowledge with the ability to integrate web content, so it can function both as an enterprise-grade assistant and “like any other AI model” when web information is needed.
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How Scout Ai securely analyses internal documents
Connects to internal systems* such as SharePoint, Confluence, M365, network drives, Jira and more, preserving existing access rights and enabling role-based controls, GDPR compliance, and EU-only hosting for data protection.
Uses a trained language model and semantic indexing/vectorisation to understand and link content beyond keywords, enabling smart search, summaries, and chat with documents, while strictly separating internal content from web data.
Provides transparent sources and versioned changes, so users can trace what an assistant or agent used and ensure governance over document access and responses.
* - Requires additional connectors - additional costs will apply if required.
How Scout Ai enables web search and acts like other AI models
You can supplement internal knowledge with web information via the integrated web search or a web API, allowing Scout Ai to incorporate public web content into answers in a data-protection-compliant way, independent of internal data.
This means Scout Ai can behave like a general-purpose AI assistant when external context is required, while keeping a strict boundary between internal and external sources.
Key benefits
Unified knowledge access: Employees and AI agents find documents, data, and insights through a single search and chat interface, reducing search time and internal enquiries by up to 40% and boosting productivity, especially across multiple platforms and ecosystems.
Security and compliance by design: GDPR compliance, ISO/IEC 27001 alignment, EU hosting, role-based access, and preservation of existing permissions ensure safe deployment within corporate IT environments.
High-quality, trustworthy outputs: Strict separation of internal data from web content and transparent sourcing builds confidence in answers and makes audits and governance easier.
Advanced retrieval and understanding: Semantic analysis and vectorisation enable language-independent, cross-system search, intelligent ranking, summaries, and chat-with-documents for deeper insights from complex repositories.
Flexible AI agent workflows: Create and adapt AI agents quickly, define their data access, and use them for tasks like analyses, deadline identification, or report creation; expand capabilities with web APIs when external data is needed.
Scales across diverse tools: Connects not only US-based but also European software systems, consolidating knowledge without complex IT projects, benefiting SMEs with broad integration support.
In short, Scout Ai delivers the best of both worlds: secure, governed AI over internal content and web-enabled assistance when external context is essential—driving efficiency, reliability, and compliance in everyday knowledge work.
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