Ai Search Retrieve Analyse Create

File Processing Capacity:
Scout AI is designed for bulk ingestion and indexing of entire document repositories. It supports unlimited file uploads (subject to fair usage) and can process millions of documents because it uses a vector database for semantic search.
Essentially, it can handle large-scale simultaneous processing during ingestion and indexing.

File Processing Capacity:
Microsoft Copilot does not operate as a bulk document ingestion tool. It works within the Microsoft 365 ecosystem (Word, Excel, Outlook, etc.) and processes files contextually—usually one document or dataset at a time, based on the user’s active task.
While it can reference organisational data through Microsoft Graph, it does not batch-process thousands of files simultaneously like Scout AI.

Scout AI is purpose-built for enterprise-scale document handling, making it ideal for organisations with massive archives or compliance requirements.
Copilot excels at real-time assistance within Microsoft apps but is not suitable for bulk document ingestion or simultaneous multi-file processing.

Scout AI:
Designed as an intelligent document management and enterprise search solution. It ingests and indexes entire document repositories (emails, PDFs, spreadsheets, images, etc.) into a secure cloud system, enabling users to Search, Retrieve, Analyse, and Create (SRAC) from millions of files. Its focus is on knowledge discovery and document-centric workflows for organisations.
Copilot:
A general-purpose AI assistant integrated into Microsoft 365 and other platforms. It helps with content generation, summarisation, data analysis, and productivity tasks across apps like Word, Excel, Outlook, and Teams. Copilot is not primarily a document repository manager but excels at contextual assistance within existing workflows.

Scout AI:
Uses a vector database for semantic search, allowing concept-based queries rather than keyword matching. It supports unlimited file ingestion (subject to fair usage) and works with diverse file types (DOC, XLS, CSV, PDF, PPT, MSG, EML, JPG, PNG, TIFF, TXT, RTF). Privacy-first design ensures no training on customer data and GDPR compliance.
Copilot:
Built on large language models (LLMs) integrated with Microsoft Graph and organisational data. It leverages context from emails, documents, and calendars but does not act as a standalone document indexing system. Data privacy is governed by Microsoft’s compliance framework.

Scout AI:
- Unlimited document search and retrieval.
- Semantic search for conceptually similar content.
- Analysis and creation tools for summarising and generating outputs from documents.
- Secure EU hosting and GDPR compliance.
- Trial available with no restrictions.
Copilot:
- Natural language interaction within Microsoft apps.
- Generates text, presentations, and insights from organisational data.
- Automates repetitive tasks (e.g., drafting emails, creating reports).
- Integrated with Microsoft ecosystem for seamless workflow.

Scout AI:
- Single user: £19.99/month (plus VAT) for unlimited file storage and AI usage.
- Multi-user plans: From £95/month for 5 users, scaling down per-user cost as team size grows.
- Dedicated server options for large-scale or media-heavy use. [bbsd.co.uk], [bbsd.co.uk]
Copilot:
- Typically £24.70 per user/month (Microsoft 365 Copilot add-on), but pricing varies by enterprise agreements.

Scout AI:
- Ideal for all sectors needing deep document search and compliance.
- Helps organisations centralise knowledge and reduce time spent locating information.
Copilot:
- Best for productivity enhancement within Microsoft apps.
- Supports content creation, meeting summaries, and data analysis for everyday office tasks.

Looking to Implement an Efficient Document Management System?