We asked Google Gemini to compare Scout Ai against Gemini - Below are the exact results extracted and copied directly here!
Quick Verdict
Scout AI is superior for simultaneously processing large numbers of files (thousands/millions). Google Gemini is superior for deeply analysing very large individual files (due to its massive context window), but it has strict limits on the number of files you can upload at once.
Gemini - Limit: You can typically upload up to 10 files (PDFs, spreadsheets, etc.) in a single prompt.
Scout Ai - Limit: Unlimited
-
Choose Scout AI if: You need a specialised, turnkey business tool primarily for searching and retrieving information from a massive internal database of files (e.g., thousands of PDFs, emails, legal cases) with strict privacy controls.
-
Choose Google Gemini if: You need a versatile, general-purpose AI assistant for creative writing, coding, brainstorming, or if you are already deeply integrated into the Google Workspace ecosystem and want AI to summarise your Docs and Drive files.
​​​
1. Core Focus & Functionality
Scout AI
-
Primary Function: "SRAC" (Search, Retrieve, Analyse, Create). It is a specialised Retrieval-Augmented Generation (RAG) tool designed to ingest your organisation's specific data.
-
Specialty: It uses a vector database to perform "semantic searches" across unlimited files. For example, it can find a specific legal case file based on a vague description like "the case with the limo accident" rather than needing exact keywords.
-
Scope: It is focused entirely on your own data. It doesn't just "chat"; it hunts through your uploaded documents (PDFs, spreadsheets, emails) to find answers and generate reports based only on those documents.
Google Gemini
-
Primary Function: General-Purpose Generative AI. It is designed to chat, write code, generate images, and reason across a vast array of internet knowledge.
-
Specialty: Versatility. It can write a poem, debug Python code, or plan a holiday. While it can analyse files (Gemini Advanced allows file uploads), it is not primarily a "search engine" for your private local server unless you use the enterprise-grade "Gemini for Workspace" or "Vertex AI".
-
Scope: Broad. It combines internet data with user inputs.
​​​
2. Data Handling & Privacy
Scout AI
-
Privacy First: Explicitly markets itself on keeping data private with no third-party data sharing.
-
Security: It is designed for sensitive industries like Legal, HR, and Education. It runs on a dedicated secure environment where your data is indexed but remains yours.
-
File Volume: Capable of handling "unlimited" files, scaling from thousands to millions of documents without losing retrieval accuracy.
Google Gemini
-
Consumer Version (Free/Advanced): Your interactions may be used to train the model (unless you change settings). It generally has limits on how many files you can upload at once for analysis (though the context window is large).
-
Enterprise Version (Workspace): Offers enterprise-grade security where data is not used for training, similar to Scout AI, but requires a business subscription configuration.
​
3. Pricing Structure
Scout AI
-
Single User: £19.99 / month (excl. VAT). Unlimited storage
-
Team Account: Starts at £95 / month for 5 users (approx. £19/user). Unlimited storage
-
Dedicated Server: Starts at £995 / month for 50 users + 4TB storage.
-
Model: Straightforward monthly subscription based on seat count and server needs.
Google Gemini
-
Gemini Advanced: ~£18.99 / month (includes Google One storage).
-
Gemini for Workspace (Business): An add-on cost (typically ~$20/user/month) on top of a Google Workspace subscription.
-
Comparison: Scout AI's single-user price is roughly comparable to Gemini Advanced, but Scout AI includes the specialised "deep search" capability for mass files that Gemini Advanced lacks (Gemini Advanced requires you to manually upload specific files to the chat).
​
User Experience & Use Cases
BEST FOR:
Scout AI
Knowledge Management: Finding a needle in a haystack of corporate documents (e.g., "Find the invoice from May 2022 regarding project X").
​
Google Gemini
Creation & Reasoning: "Write an email to my boss," "Create a marketing plan," or "Explain quantum physics."
​
FILE ANALYSIS:
Scout Ai
Deep & Automated: Indexes entire folders/drives automatically. You don't need to upload a file to ask about it; it's already there.
​
Google Gemini
Manual / Integrated: You typically drag-and-drop specific files to analyse them, or connect it to Google Drive (if using Workspace).
​
ACCURACY:
Scout Ai
Grounded: Answers are strictly based on your documents, reducing hallucinations about factual company data.
Google Gemini
Creative: Can hallucinate if not strictly grounded. Better at creative writing than strict fact-retrieval from private offline files.